Cosmetology Establishment Inspections
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Preparing for Your Upcoming Inspection
Below is a list of violations commonly found during inspections. We have provided some suggestions for complying with these regulations. See the Cosmetology Establishment Inspection Reference Guide for the full checklist TDLR inspectors use during inspections.
Failed to post the salon license in public view or to post individual licenses with a current photograph at the licensee's work station or in a book at the front desk. – Tex. Occupations Code Section 1602.401; 16 Tex. Admin. Code 83.70(e,f).
How to avoid violation: Post salon license clearly visible to the public. Post individual licenses at the licensee’s primary work station clearly visible to the public. Make sure individual licenses have a current photo of the licensee attached.
Failed to have restroom on or near premises without stored chemicals. - 16 Tex. Admin. Code Ch. 83.114(e).
How to avoid violation: Keeping cleaning products in the restroom can be a hazard to patrons. To ensure the safety of customers, keep cleaning products and other chemicals in another location.
Establishment furniture, equipment, and/or fixtures are unclean or are not in good repair. - 16 Tex. Admin. Code Ch. 83.114(a).
How to avoid violation: Keep all floors, walls, woodwork, ceilings, furniture, furnishing, and fixtures clean and in good repair. Do not permit an accumulation of waste, hair clippings, or refuse in establishment.
Failed to keep a record of the date and time of each daily or bi-weekly cleaning. - 16 Tex. Admin. Code Ch. 83.108(e,g,k).
How to avoid violation: Cleanings for whirlpool foot spas must be documented. The record must show who cleaned the foot spa, the time of the cleaning and the type of the cleaning. There are three types of cleaning for foot spas: (1) after each client, (2) at the end of each day and (3) every other week (bi-weekly). To get more detailed instructions for completing the cleaning records and cleaning foot spas, please see:
- the department-approved Whirlpool Foot Spa Cleaning and Disinfection Record with Instructions;
- Foot Spa and Foot Basin Sanitation Requirements; and
- video of whirlpool foot spa cleaning after each client.
Failed to store clean tools and materials in a clean, dry, debris-free environment or failure to separate clean tools from soiled tools or non-cosmetology supplies. - 16 Tex. Admin Code Ch. 83.102(f).
How to avoid violation: Make sure that drawers or other containers where tools and materials are stored have been cleaned and have no visible hair or other debris.
Keep personal items such as keys, money or phones in a separate drawer or container.
Failed to display Notification of Public Interest Information and Participation. - Tex. Occupations Code Section 1603.151(2).
How to avoid violation: Post the sign directing consumer complaints to TDLR in the reception area clearly visible to the public. Ensure that nothing covers the sign.
Salon failed to maintain a list of all booth renters (independent contractors). - 16 Tex. Admin Code Ch. 83.71(c,d,e).
How to avoid violation: Maintain a list of everyone who works in the shop including independent contractors and mini-barbershops. If you are a Mini-Barbershop, maintain a list of everyone who works in the mini-barbershop.
Failed to keep all products used in the conduct of business properly labeled in compliance with OSHA requirements. 16 Tex. Admin. Code Ch. 83.102(m).
How to avoid violation: Ensure bottles are labeled with the contents.
Failed to post the most recent inspection report issued by the department in a place clearly visible to the public. - 16 Tex. Admin. Code Ch. 83.71(l)
How to avoid violation: Post the inspection report in the reception area clearly visible to the public. Ensure that nothing covers the inspection report.
Failed to prepare fresh disinfectant daily or more often if solution becomes diluted or soiled. – 16 Tex. Admin. Code Ch. 83.101(a)(3).
How to avoid violation: Prepare disinfectant solutions each day according to the manufacturer’s instructions. If the disinfectant solution changes color or has visible debris before the end of the day, prepare a fresh solution.
All inspection requirements are governed by the Texas Occupations Code Title 9, Regulation of Barbers, Cosmetologists, and Related Occupations Chapter 1602, Chapter 1603 and 16 Texas Administrative Code Chapter 83.
What to Expect During a Cosmetology Salon Inspection
The inspector will arrive, introduce himself/herself and present a State ID. The inspector’s State ID contains the inspector’s employee number. If you would like to confirm an inspector’s identity, please call our customer service division at 800-803-9202. One of our representatives will verify the inspector’s name and employee number.
The inspector will ask to speak to the owner or manager. If neither is available, the inspector will notify the person in charge that the inspection will proceed.
The inspection will consist of the following.
Check for required postings, forms and lists:
- Current facility license
- Consumer complaint sign
- Most recent inspection report
- Current operator licenses (with current photo of licensee attached)
- Foot spa, foot tub, or non-whirlpool foot basin cleaning record, if applicable
- A list of independent contractors
Check implementation of health and sanitation standards and practices:
- Work stations
- Implements cleaned and sanitized before use on each client
- Wet disinfectants
- Dry storage areas
- Towel storage (clean and soiled)
- Shampoo area
- Hair swept up after each client
- Single use items being discarded after each use.
Check for Facility Requirements:
- Restrooms (hot and cold running water, clean and in working order, no chemicals stored in restroom)
- Walls, floors, furniture, and equipment are clean and in good repair in accordance with the sanitation rules
- An autoclave, dry heat sterilizer or ultra violet sanitizer, if the salon is providing manicure or pedicure nail services.
- Check that prohibited products are not in the salon and that no prohibited practices are being performed.
Provide a Proof of Inspection:
- This form will contain relevant facility information and include a list of any deficiencies found during the inspection.
After the inspector completes the inspection, the inspector will review the proof of inspection with the facility owner, manager or representative. The inspector will ask for a signature indicating that the inspection has been completed. The facility owner, manager or representative will receive a copy of the report and any deficiencies that have been explained must be corrected within 10 days.
For a full list of requirements to be checked during an inspection, please review the Cosmetology Establishment Inspection Reference Guide.