Prosecution Legal Assistant - DPS (Legal Assistant II) - Austin

  • Posting Number: 1105-18
  • Group/Step: B19, Position 360
  • Opening Date: 11/10/17
  • Closing Date: 5 p.m. on 11/28/17
  • $36,976.08-$40,908 annually

Job Description

The Prosecution Legal Assistant - DPS is selected by and responsible to the Legal Assistant Manager and performs complex legal support duties in the Prosecution Section, involving initial review and processing of electronic DPS reports related to applicants, drafting legal documents and correspondence, and disseminating information regarding agency laws and procedures. Work is performed under general supervision with moderate latitude for the use of initiative and independent judgment.

The position is located at the North Campus 1106 Clayton Lane Austin, TX 78723

Essential Duties

  • Generates and prints daily DPS reports received from Licensing.
  • Conducts initial review of electronic DPS reports related to applicants’ criminal histories and refers possible denial candidates to a prosecutor. Enters enforcement holds into TULIP on applicants when directed by a prosecutor and clears enforcement holds in TULIP when directed by a prosecutor. Investigates criminal background of license applicants.
  • Opens cases in the case management system, and updates the case management system with appropriate actions reflecting case events and status. Also updates all case assignment spreadsheets when opening or assigning complaints for investigation.
  • Assists the attorney in managing a high volume of criminal history background checks, processes a daily input of DPS reports, and ensures the expeditious movement of new cases to the investigators.
  • Drafts and issues correspondence related to cases seeking more information regarding applications and Criminal History Questionnaires.
  • Researches and interprets statutes, rules, regulations, codes, and administrative records, and analyzes their applicability and significance in specific fact situations presented in cases.
  • Conducts Internet research as needed to secure identity, location, ownership, and other background information about individuals, business entities, properties, and events.
  • Conducts individual criminal history background checks using the DPS website.
  • Responds to inquiries from applicants regarding their application filed with the agency, the agency’s multiple statutes and rules, and the agency’s enforcement procedures and policies. Responds to such inquiries both orally and in writing on a daily basis.
  • Performs duties in accordance with the Complaint Resolution Procedures Manual, the Enforcement Plan and the Criminal Conviction Guidelines.
  • Assists in responding to public information requests.
  • Consistently provides friendly, caring and professional customer service.
  • Complies with division and/or agency training requirements.
  • Demonstrates a spirit of teamwork, offering positive and constructive ideas, encouragement and support to other members of the staff and team, while upholding the agency’s core values.
  • Keeps management appropriately informed of ongoing activity and critical matters affecting the operation and well-being of the agency.
  • Adheres to all TDLR Personnel Policies and performs additional duties as assigned.

Minimum Requirements

Three years of administrative experience required, including one year experience performing legal assistant work, such as: background checks; drafting, preparing, and interpreting legal documents; and/or the preliminary review of cases according to statute and rule requirements. Graduation from a standard senior high school or equivalent is required. Graduation from an accredited four-year college or university is generally preferred and may substitute for the experience requirement. Bilingual candidates preferred. 

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 127D- Paralegal Specialist, YN- Yeoman, 4421- Legal Services Specialist, 4422- Legal Services or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Additional Military Crosswalk information

Remarks

The successful candidate will have: Knowledge of legal practices and terminology, and understanding of basic legal concepts such as jurisdiction, notice, due process, etc.; knowledge of basic investigative methods, rules of evidence, and agency policies and procedures relevant to investigations and enforcement; working knowledge of administrative law proceedings and the associated legal documents; proficiency in drafting basic business correspondence using proper spelling, punctuation, sentence structure, and grammar; knowledge and experience with using computers and other office equipment and software such as Microsoft Office. Ability to use a computer to conduct Internet research and produce correspondence, statistical reports, and other complex documents; general understanding of the use of electronic databases; ability to interpret, apply, and explain, both orally and in writing, statutes, rules, codes, procedures, and policies; ability to establish and maintain effective working relationships and provide professional, friendly, caring customer service to all customers; effective communication skills in the contexts of telephone contacts, in-person contacts, testifying in court, and written communication; ability to demonstrate independent thinking and decision making; ability to plan and manage multiple tasks or courses of action simultaneously, and respond to rapidly changing situations and priorities; and excellent writing skills.

Applications may be downloaded from the Texas Workforce Commission's web site: http://www.twc.state.tx.us/jobseekers/state-texas-application-employment#applicationFormForDownload.

Mail, email or fax applications to:

TDLR
Human Resources Office
P.O. Box 12157
Austin Texas 78711
Fax (512) 475-3377
Human.Resources@tdlr.texas.gov

Resumes will not be accepted in lieu of State Applications. Applications not completely filled out may be rejected. Only typed applications will be considered.

This job is covered by the Fair Labor Standards Act (FLSA). FLSA-eligible employees who work in excess of 40 hours in a workweek receive time off at a time-and-one-half rate as the primary method of compensation in lieu of cash payment.

TDLR IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

TDLR participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

TDLR provides a total compensation package that enables us to attract, motivate, and retain highly skilled and talented employees, including a merit system, full use of salary ranges, performance awards, retention and recruitment bonuses.

In compliance with the Americans with Disabilities Act (ADA), TDLR will provide reasonable accommodation during the hiring and selection process for individuals with a disability. If you need assistance completing the application, contact TDLR Human Resources at 512-463-7184. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

TEXAS DEPARTMENT OF LICENSING & REGULATION
920 Colorado, 7th Floor
Austin, Texas 78701
(512) 463-7184
Fax (512) 475-3377
Human.Resources@tdlr.texas.gov


Benefits Available to TDLR Employees

In addition to a positive and supportive work environment, The Texas Department of Licensing and Regulation offers a strong benefits package.

  • State-paid health and life insurance plans for you;
  • Optional dental plan and health insurance for your family members;
  • State retirement matching contribution;
  • Optional 401K and 457 Plans;
  • Flexible health and dependent day care accounts;
  • Optional term life insurance for you and your dependents;
  • Short and long term disability insurance for you;
  • Voluntary AD&D insurance;
  • Retirement through the Employees Retirement System (ERS);
  • Long Term Care Insurance;
  • Longevity Pay;
  • Direct Deposit;
  • Optional after tax-contributions to a 529 Texas College Investment Plan;
  • Paid sick leave accrues from your first day at work;
  • Sick Leave Pool for catastrophic illnesses and injuries;
  • Workers’ Compensation;
  • Family Medical Leave;
  • Military Leave;
  • Jury Duty Leave;
  • Smoke-free workplace;
  • Confidential and personalized Employee Assistance Program services;
  • Tuition Reimbursement Program;
  • Career Paths that ensure professional growth and advancement within the agency;
  • On-the-job and cross-training to develop job related skills and enrich professional growth;
  • Wellness programs and activities such as yoga and massage therapy;
  • Employee and family-friendly workplace;
  • Flexible/Compressed work schedules;
  • Paid vacation accrues from your first day worked;
  • Active charitable employee associations;
  • Length of Service awards;
  • Generous holiday schedule;
  • Employee Recognition Programs;
  • Casual dress; and
  • A progressive agency culture that promotes open communication, efficiency, transparency and trust.

Staff Compensation Information, as required by Government Code, Section 659.026.