What to Expect During a Motorcycle School Audit

The department may conduct announced and unannounced audits, during reasonable business hours, to ensure a motorcycle school and its instructors comply with the requirements of Texas Administrative Code (TAC), Title 16, Chapter 98, and Texas Transportation Code, Chapter 662.

The information included in this document is intended to provide clear and consistent expectations and better prepare the motorcycle school for a successful audit.

Auditor(s) will arrive, introduce themselves, present State ID, and provide a business card. The auditor will ask to speak to a manager. If a manager is not available, the auditor will notify the person in charge that the audit will proceed.


Records

Schools must be able to provide the following documents upon request by an auditor:

  • Current school license
  • List of instructors employed by, or contracted with, the school
  • Insurance policy that provides at least $2 million in liability coverage and $10,000 in medical payments coverage
  • List of all controlling persons (as defined by TAC 98.10 (4))
  • List of all real property that will be used to meet the training site requirements
  • List of the department-approved courses that are being offered
  • Copies of randomly-selected incident reports and student files (current and closed) for the previous three years, but not prior to 9/1/2020
  • Copy of quarterly reports (TAC §98.50(c)) for the last three years, but not prior to 9/1/2020

Classroom

The auditor may verify that the classroom meets the minimum established requirements, including:

  • Not being located in a private residence
  • Having enough space to adequately seat all students and instructors
  • Adequate seat and writing surface for each student
  • Adequate audiovisual presentation equipment

List of Motorcycles

A list of motorcycles to be used by students must be provided to the auditor upon request. The list must include the following information for each motorcycle:

  • Year of manufacture
  • Make
  • Model
  • Vehicle Identification Number (VIN)

Student-provided motorcycles

Any motorcycles that students provide for their own usage in training at your school must:

  • Meet all requirements for operation on public highways
  • Be covered by a motor vehicle liability insurance policy that meets the requirements of Texas Transportation Code §601.072
  • Pass a safety inspection conducted by the instructor

Range

A range where motorcycle operator training is conducted must be:

  • Constructed of a paved surface, including asphalt, concrete, or another all-weather surface of suitable traction
  • Large enough to safely accommodate all courses conducted by the motorcycle school
  • Reasonably free of incline
  • Secure from vehicular and pedestrian traffic
  • In compliance with curriculum requirements (including 20 feet of range runoff space)

In addition, the following equipment must be present on the range where motorcycle operator training is conducted:

  • Five-pound Class ABC fire extinguisher
  • An appropriate first aid kit

Auditors may observe courses being conducted in the classroom and/or on the range to confirm courses are conducted in accordance with approved curriculum and department rules.