What to Expect during a Cosmetology School Inspection

Inspector(s) will arrive and introduce themselves and present State ID as well as a business card.

Inspector will ask to speak to the owner or manager. If neither is available, the inspector will notify the person in charge that the inspection will proceed.

The inspection will consist of the following:

Required Postings, Forms and Lists

  • Consumer complaint sign (PDF)
  • Foot spa record, if applicable — (see cleaning requirements)
  • Human Trafficking Awareness sign (PDF)
  • Most recent inspection report
  • Blue Certificate of Approval in a conspicuous place — (see §1602.451(a)(8))
  • Current school license
  • Current instructor licenses (with current photo of licensee attached)
  • Check instructor/student ratio at least 1 licensed instructor per 25 students in attendance
  • Inspector will conduct a roll call to make sure all students in the building are clocked-in
    • For Clock Hour Schools — After roll call, the inspector will do question and answer session with all students present
  • A school may not enroll more than three student instructors for each licensed instructor

Building Requirements

Inspector will confirm there is adequate space, equipment, and instructional materials to provide adequate classroom training for the number of students enrolled.

  • One area for instruction in theory, one area for clinic work
  • Required equipment

There are no set requirements for the square footage of a school, number of chairs, or number of sinks that schools must have. A school must have and maintain adequate space, equipment, and instructional materials to provide classroom training to the number of students enrolled.

Department Requirements

  • Student records must be maintained for 48 months from student’s completion or withdrawal
  • Check that each student has a permit and permit is displayed accordingly
  • Clock hour schools must record hours in SHEARS monthly
  • Credit Hour school must record hours at the end of the course or module or if the student drops or withdraws
  • Check that the school is properly accounting for hours granted to students through monthly progress reports documenting daily attendance (A random audit of students will be conducted in credit or clock hour schools)
  • Distance learning documentation (if applicable)
    • A school must provide a form of documentation clearly showing the number of hours posted in distance education for each student
  • Field trip hour documentation (if applicable)
  • Leave of absence documentation (if applicable)

For Clock Hour Schools

Sign by time clock that states the following:

  • Each student must clock in/out for himself/herself. No student may allow another person to clock in or out on behalf of that student
  • No credit shall be given for any times written in, except in a documented case of time clock failure or other situations approved by the department
  • If a student is at lunch, whether in or out of the facility, he/she must clock out
  • Students leaving the facility for any reason, including smoke breaks, must clock out, except when an instructional area on a campus is located outside the approved facility, that area is approved by the department and students are under the supervision of a licensed instructor

For Credit Hour Schools

Module completion form containing the following:

  1. Student name Permit number
  2. Module Start Date
  3. Module End Date
  4. Total number of credits per module
  5. Grade
  6. Place for Instructors Signature and Date

Also see the credit hour school frequently asked questions.

Health and Sanitation Standards

  • Equipment
  • Tools
  • Work Stations
  • Implements cleaned and sanitized before use on each client
  • Wet disinfectants
  • Dry storage areas
  • Towel storage (clean soiled)
  • Shampoo area
  • Hair swept up after each client
  • Single use items being discarded after each use
    • Check for restrooms (Hot and cold running water, clean and in working order, no chemicals stored in restroom)
    • Check that dispensary, furniture, and equipment are clean and in good repair in accordance with the sanitation rules
    • If school is providing manicure or pedicure nail services an autoclave, dry heat sterilizer or ultraviolet sanitizer is required
    • Check that prohibited products are not in the school and that no prohibited practices are being performed